Registration   

Who should register and by when?

Anyone attending the event should register in advance; on-line (parents: please register your children if they are 6 or older, kids 5 and under are free) Participants may register online until 12pm Friday, September 16th. Registration is also available on site on event day, but it is preferable to do this prior to help us plan for a better event. 

 

Is there a fee to participate?
Walkers Pre-registration $25 (day of event $30) 

Runners Pre-regisgtration $30 (day of event $35)

Student Walkers Pre-registration $15 (day of event $20)

Student Runners Pre-registration $20 (day of event $25)

Kids age 6-10 $10

Oral Cancer Survivors are FREE

Children 5 and under are FREE


Should I start a team or join as an individual?
It’s more fun and typically a greater fundraising success to walk/run as a Friends & Family, Dental Office, or Corporate team, but if you are attending alone, please join as an individual. If you need to change your registration from an individual to a Team, please contact us and we'll help you. 

 

How do I print my receipt?
You must create a fundraising account to get your receipt. When you are logged into your personal page, look at the top right of the screen. It will say, “Welcome, (your name)” Put your mouse over the drop down arrow, click on “Donations Given.” From there you will see your registration fee and click on the download button. If you did not create a fundraising account, please contact Lindsay to do so. 


Can someone join my team as a fundraiser, but not attend the event?
Yes, walkers/runners can register and fundraise even if they are unable to attend. We appreciate everyone’s support!

Is there a min/max. number of participants needed to start a team?
No, a team can be any size, but of course the more members, the greater the impact!

 

I want to have Team T-shirts made up and bring a Team Banner. Is this a good idea?
Absolutely! Many Teams choose to print Team T's to help build team spirit and honor their loved ones! Team banners are great too! Be as creative as you can - you never know who the local TV stations will choose to show on their broadcasts!

 

 

Donations

How can donors pledge me or my team?
There are a number of ways!

Donate online Each registered participant/team will receive an online fundraising webpage when you create a free account. The Oral Cancer Foundation’s online donation system is simple, secure and donations appear immediately on your team/personal page so you can track your success. You can also customize this page with a photo and special message. 

 

Mail in checks (no cash) to our national office. NOTE: If you mail in the donations; each pledge must be recorded on a donation form and included with the mailing. If a donor mails in a donation on your behalf, they must clearly write your/team name on the memo line.
The Oral Cancer Foundation

3419 Via Lido #205

Newport Beach, CA 92663

*Please make checks payable to The Oral Cancer Foundation. We cannot accept third party checks.  

 

Bring donations on Event day (although, it is always preferable and safer if you submit donations beforehand) you may bring donations the day of the walk. 


Can I continue to collect donations after the event?
Absolutely! Our event sites are open until four weeks after the event so your fund raising can continue after the event is over. Fundraising after the event is a great way to continue to build your team spirit and continue to raise awareness about oral cancer. Please mail donations with the appropriate donation forms to the address above.

Will money turned in at the event show up on my fundraising page?
Absolutely. All donations submitted (with a completed donation form) on walk day will appear on your fundraising page within 4 weeks of the event.

How long will it take for mailed checks to appear on my fundraising page?
Donations sent in before the event should be processed within 4 - 10 business days. After event day, please allow 4 weeks for your donations to be posted to your web page.

Can I enter donations cash/checks donations to my fundraising page?
Yes. However, they will not reflect your numbers on your event page until we receive the check and confirm the donation. Encourage your donors to donate online with a credit card so you can immediately see your totals go up and they can immediately receive a tax receipt! If this is not an option, please send checks (including a note as to how the donation needs to be applied) prior to the event to the address above or bring them on event day. Please do not send cash in the mail.

Are donations tax deductible?
Yes. You can download your donation receipt by logging into your account. For phone or mail donations, an email address can also be provided to receive an electronic tax receipt.
The Oral Cancer Foundation is a registered 501 (c) non-profit charity. Federal ID # 33-0969026. 


Will donors incur additional fees?
No, there are no transaction or additional fees incurred by the donor.

 

Matching Gifts

What is a Matching Gift?
Companies often designate a portion of profits to charity. A Matching Gift is a donation made to a charity, by way of an employee’s fundraising efforts. Typically, the donation will match, dollar for dollar, an employee or company team’s total fundraising. It’s a great way to boost, or double your fundraising!

 

How do I get a Matching Gift?
Every company has a different method and policy for approving and processing Matching Gifts. Contact your HR department for information. To receive a letter stating your involvement with The Oral Cancer Foundation, please contact us .

Will a Matching Gift appear on my fundraising total?
Yes, but Matching Gifts can take some time to process on both ends. If you have questions regarding the status of your Matching Gift, please contact your HR department.

 

Event Day

What happens in the case of rain?
All events will be held on the date scheduled "rain or shine".

 

How long is the Walk/Run?
The Walk/Run route is 4.1 miles. The Walk/Run is only one element of our event! There are lots to do on event day and lots of activities on site to make it a real festival of fun for all! 

 

What should I bring on event Day? 

Your printed registration receipt, appropriate clothing for all types of weather and sun block. 

 

Will there be refreshments at the event?
Light refreshments and water will be available at the event. 

 

Are pets allowed at the event?

Dogs on leashes are welcome at the event.

Are strollers and wheelchairs allowed at the event?
Yes. Strollers, wheelchairs and even wagons for the little ones are all welcome.

Are bikes, rollerblades, scooters or skateboards allowed at the event?
With apologies but for everyone's safety, we cannot allow any of these items. 

 

Does everyone receive an Event T-shirt?
Everyone who pre-registers by September 9 2017 will receive a free t-shirt. You must attend the event in order to receive your t-shirt. 

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