Who should register and by when?
Anyone attending the event should register in advance; on-line (parents: please register your children if they are 6 or older, kids 5 and under are free) Participants may register online until 12pm Friday before the event date. Registration is also available on site on event day, but it is preferable to do this prior to help us plan for a better event.
Is there a fee to participate?
Walker/Runners pre-registration:$30 (day of event $35)
Oral Cancer Survivors are FREE
Kids age 6-10 $15
Children 5 an under are FREE
How do I print my receipt?
You must create a fundraising account to get your receipt. When you are logged into your personal page, look at the top right of the screen. It will say, “Welcome, (your name)” Put your mouse over the drop down arrow, click on “Donations Given.” From there you will see your registration fee and click on the download button. If you did not create a fundraising account, please contact to do so. You do NOT need to bring your receipt with you on walk day.
Should I start a team or join as an individual?
It’s more fun and typically a greater fundraising success to event as a Friends & Family, Dental Office, or Corporate team, but if you are attending alone, please join as an individual. If you need to change your registration from an individual to a Team, please contact The Oral Cancer Foundation..
Can someone join my team as a fundraiser, but not attend?
Yes, participants can register and fundraise even if they are unable to attend. We appreciate everyone’s support!
Is there a min/max. number of walkers needed to start a team?
No, a team can be any size, but of course the more members, the greater the impact!
I want to have Team T-shirts made up and bring a Team Banner. Is this a good idea?
Absolutely! Many Teams choose to print Team T's to help build team spirit and honor their loved ones! Team banners are great too! Be as creative as you can - you never know who the local TV stations will choose to show on their broadcasts! Remember,burgundyis the oral cancer awareness color so we encourage you to incorporate this color into your design!
How can donors pledge me or my team?
There are a number of ways!
Donate online Each registered walker/team will receive an online fundraising webpage. The Oral Cancer Foundation’s online donation system is simple, secure and donations appear immediately on your team/personal page so you can track your success. You can also customize this page with a photo and special message.
Phone in a credit card donationto 949-723-4400
Mail in checks(no cash) to our national office. NOTE: If you mail in the donations; each pledge must be recorded on a donation form and included with the mailing. If a donor mails in a donation on your behalf, they must clearly write your/team name on the memo line.
The Oral Cancer Foundation
Attn: Ingrid Hill
*Please make checks payable to The Oral Cancer Foundation.We cannot accept third party checks.
Bring donations on Event day(although, it is always preferable and safer if you submit donations beforehand) you may bring donations the day of the event.
Can I continue to collect donations after the Event?
Absolutely! Our Event sites are open until four weeks after the event so your fund raising can continue after the Event is over. Fundraising after the Event is a great way to continue to build your team spirit and continue to raise awareness about oral cancer. Please mail donations with the appropriate donation forms to the address above.
Will money turned in at the Event show up on my fundraising page?
Absolutely. All donations submitted (with a completed donation form) on Event day will appear on your fundraising page within 4 weeks of the event.
How long will it take for mailed checks to appear on my fundraising page?
Donations sent in before the Event should be processed within 7 - 14 business days. After Event day, please allow 4 weeks for your donations to be posted to your web page.
Can I enter donations cash/checks donations to my fundraising page?
Yes. However, they will not reflect your numbers on your event page until we receive the check and confirm the donation. Encourage your donors to donate online with a credit card so you can immediately see your totals go up and they can immediately receive a tax receipt! If this is not an option, please send checks (including a donation form for each) prior to the event to the address above or bring them on event day. Please do not send cash in the mail.
Are donations tax deductible?
Yes. You must create an account in order to print your receipt from your donation made online. For phone or mail donations, an email address can also be provided to receive an electronic tax receipt.The Oral Cancer Foundation is an IRS registered non-profit 501(c) 3, public service charity. Federal ID # 33-0969026.
Will donors incur additional fees?
No, there are no transaction or additional fees incurred by the donor.
What is a Matching Gift?
Companies often designate a portion of profits to charity. A Matching Gift is a donation made to a charity, by way of an employee’s fundraising efforts. Typically, the donation will match, dollar for dollar, an employee or company team’s total fundraising. It’s a great way to boost, or double your fundraising!
How do I get a Matching Gift?
Every company has a different method and policy for approving and processing Matching Gifts. Contact your HR department for information. To receive a letter stating your involvement with The Oral Cancer Foundation, please contact the foundation.
Will a Matching Gift appear on my fundraising total?
Yes, but Matching Gifts can take some time to process on both ends. If you have questions regarding the status of your Matching Gift, please contact your HR department.
What happens in the case of rain?
All events will be held on the date scheduled "rain or shine".
How long is the Walk/Run?
The route is a 5K or 3.2 miles. The Walk/Run is only one element of our event! There are lots to do on event day and lots of activities on site to make it a real festival of fun for all!
What should I bring on Event Day?
A valid form of ID, appropriate clothing for all types of weather and sun block.
Will there be refreshments at the Event?
Light refreshments and water will be available at the event.
Are strollers and wheelchairs allowed at the Event?
Yes. Strollers, wheelchairs and even wagons for the little ones are all welcome.
Are bikes, rollerblades, scooters or skateboards allowed at the Event?
With apologies but for everyone's safety, we cannot allow any of these items.
Does everyone receive an event T-shirt?
All participants who register two weeks before the event date you will receive an event t-shirt (at no additional cost) that will be available for pick up the day of the event. Participants signing up after will be able to receive a free t-shirt on a first come first serve basis.